Vehicle Intake Policy

This Vehicle Intake Policy summarizes the standards, controls, and procedures by which Movacars Distribution Inc. takes a vehicle into its operating fleet. It is a plain-language public-facing summary. The binding terms governing vehicle intake are the executed Vehicle Intake Agreement and the internal Vehicle Acquisition Policy. Where the executed Agreement conflicts with this summary, the Agreement controls.

1. Purpose

Movacars accepts vehicles from third-party owners ("Vehicle Owners") for use in last-mile delivery operations. This Policy ensures every vehicle is documented, inspected, insured, and approved before it is placed into service, and that every Vehicle Owner has a transparent and contractually sound experience.

2. What Vehicle Intake Is — and Is Not

The Vehicle Intake Agreement is not a rental, lease, or bailment for hire. The Vehicle Owner retains legal title to the vehicle at all times. Movacars accepts operational control of the vehicle for the term, dispatches the vehicle into delivery work, and pays the Owner a Participation Fee. (A separate Master Vehicle Lease Agreement is available for Owners who prefer a short-term lease structure — see Vehicle Lease Policy.)

3. Vehicle Eligibility

To be accepted into the Movacars fleet, a vehicle must:

• Have a Gross Vehicle Weight Rating (GVWR) not exceeding 10,000 lbs.
• Be lawfully registered, titled, and plated in Florida.
• Be in safe, lawful, and roadworthy condition, with no undisclosed mechanical, safety, or structural defects.
• Have no active Stop-Sale and no unrepaired safety recall (verified against NHTSA records).
• Not have been declared a total loss or branded title (salvage, rebuilt, flood), unless expressly disclosed at intake.
• Be free of any undisclosed lien or encumbrance.
• Be insured in accordance with Movacars's minimum coverage requirements.

4. The Intake Process

1. Application. The Vehicle Owner submits vehicle and ownership information via the Movacars partner portal.
2. Document review. Movacars reviews title, registration, insurance, and identification. Movacars screens the Owner against U.S. sanctions and prohibited-persons lists.
3. Physical intake inspection. The Vehicle Owner delivers the vehicle to the location and on the date specified in the Vehicle Schedule. Movacars conducts the intake inspection on standard intake forms, captures photographs, and records vehicle condition.
4. Acceptance. Movacars accepts the vehicle into the fleet on the documented condition. From acceptance, Movacars has operational control of the vehicle.
5. Telematics. A Movacars-approved telematics system is installed (or activated, where factory-equipped) to monitor location, mileage, diagnostic codes, and safety events.
6. Driver assignment. Movacars assigns the vehicle to a qualified independent contractor driver under a separate Driver Services Agreement.

5. Term & Renewal

The initial intake term is twelve (12) weeks, unless a different initial term is set in the Vehicle Schedule. After the initial term, the Agreement renews week-to-week until terminated under the notice provisions of the Vehicle Intake Agreement.

6. Owner's Use During Intake

During the intake period, the Vehicle Owner shall not operate the vehicle for any personal or other commercial purpose. Movacars has operational control of the vehicle, including dispatch, driver assignment, routing, garaging, scheduled maintenance, and dispatch availability.

7. Participation Fee

Movacars pays the Vehicle Owner a weekly Participation Fee in accordance with the Vehicle Schedule. Fees, payment cadence, deductions for maintenance or damage attributable to non-driver causes, and tax reporting are set in the executed Agreement.

8. Insurance & Risk Allocation

Insurance and risk allocation are set in the Vehicle Intake Agreement and incorporated insurance addendum. Movacars maintains the commercial insurance program required for fleet operations. Vehicle Owners retain title-based insurance obligations as required by Florida law.

9. Maintenance & Recalls

Movacars manages scheduled maintenance within manufacturer guidelines and applicable law while the vehicle is in operation. Safety recalls are tracked and resolved. The Vehicle Owner is responsible for safety recalls and structural defects that pre-date the intake period.

10. Termination & Return

Either party may terminate on the notice and conditions set in the Vehicle Intake Agreement. At termination, Movacars returns possession of the vehicle to the Vehicle Owner on a documented return-inspection form. Outstanding Participation Fees, deductions, and any disputed items are reconciled in accordance with the Agreement.

11. Owner Representations

By making a vehicle available, the Vehicle Owner represents that the vehicle meets the eligibility criteria in Section 3, that all disclosures have been made truthfully, and that the Owner has full authority to make the vehicle available.

12. Contact

Movacars Partner Operations
partners@movacars.com · (407) 714-3081