Fleet Vehicle Participation Policy

This Fleet Vehicle Participation Policy summarizes the terms by which a Vehicle Owner makes a vehicle available to Movacars Distribution Inc. for use in Movacars's delivery operations under a participation (non-lease) structure. The binding instrument is the executed Fleet Vehicle Participation Agreement. Where this summary conflicts with the executed Agreement, the Agreement controls.

1. Two Programs — Choose the Right One

Movacars offers two programs for Vehicle Owners. Owners select the program that best fits their situation:

• Fleet Vehicle Participation (this page) — Owner retains title and responsibility. Movacars accepts the vehicle into delivery operations and pays a weekly Participation Fee. Not a lease, rental, or bailment for hire.
• Master Vehicle Lease (see Lease Policy) — Movacars leases the vehicle from the Owner on a month-to-month basis with exclusive possession, structured for the Graves Amendment safe harbor.

2. What Fleet Participation Is — and Is Not

The Fleet Vehicle Participation Agreement is not a lease, rental, or bailment for hire. The Owner retains all right, title, and interest in the vehicle. Movacars's rights are limited to operational use as set out in the Agreement.

3. Operational Control During the Service Term

During the Service Term, Movacars has sole operational control of the vehicle, including:

• Assignment of the vehicle to drivers under separate Driver Services Agreements.
• Routing, dispatch, and scheduling.
• Location of overnight rest and staging.
• Maintenance scheduling within manufacturer guidelines and applicable law.
• Decisions regarding dispatch availability.

During the Service Term, the Owner surrenders the right to operate the vehicle for any personal or other commercial purpose.

4. Vehicle Eligibility

Vehicles must satisfy the criteria set in the Vehicle Intake Policy — including GVWR ≤ 10,000 lbs, lawful Florida registration, no active recall, no undisclosed title brand, and insurance meeting Movacars minimums.

5. Participation Fee

Movacars pays the Owner a weekly Participation Fee in consideration of making the vehicle available to the fleet. The fee amount, payment cadence, deductions, and any incentives are set in Exhibit B of the executed Agreement. Movacars provides itemized statements. Disputes about specific payments must be raised within thirty (30) days of the statement.

6. Service Term

The initial Service Term is set in Exhibit A of the executed Agreement. After the initial term, the Agreement renews on the schedule and conditions set in the Agreement until terminated under the notice provisions.

7. Driver Assignment

Movacars assigns the vehicle to qualified independent contractor drivers from the Movacars pool. The Owner has no employment or contractual relationship with assigned drivers. Driver qualification, conduct, and discipline are managed by Movacars under the Driver Services Agreement and the Movacars policy framework.

8. Insurance

Insurance allocation is set in the Agreement and incorporated insurance addendum. Movacars maintains the commercial insurance program required for fleet operations. The Owner retains title-based insurance obligations as required by Florida law and any lien documents on the vehicle.

9. Telematics

Each participating vehicle is operated with a Movacars-approved telematics system as a condition of participation, for purposes of safety, operational efficiency, dispatch, claims, and compliance.

10. Maintenance & Recalls

Movacars manages scheduled maintenance during the Service Term within manufacturer guidelines. Safety recalls and pre-existing structural defects remain the Owner's responsibility, except as otherwise allocated in the Agreement.

11. Termination & Return

Either party may terminate on the notice and conditions set in the Agreement. At termination, Movacars returns possession of the vehicle to the Owner on a documented return inspection. Outstanding Participation Fees, deductions, and disputed items are reconciled in accordance with the Agreement.

12. Owner Representations

By making a vehicle available, the Owner represents that the vehicle meets the eligibility criteria, that all disclosures are truthful, that the Owner is the legal titleholder, that the vehicle is free of undisclosed liens, and that the Owner has full authority to make the vehicle available.

13. Independent Contractor Relationship

Nothing in the Fleet Vehicle Participation Agreement creates an employment, agency, joint venture, partnership, or franchise relationship between the Owner and Movacars.

14. Governing Law & Disputes

The Agreement is governed by Florida law and the Federal Arbitration Act. Disputes are resolved by individual arbitration seated in Orange County, Florida, with class and jury waivers, subject to the small-claims and injunctive carve-outs set in the Agreement.

15. Contact

Movacars Partner Operations
partners@movacars.com · (407) 714-3081